Welcome to the Office of the Registrar and Student Records!
The Office of the Registrar provides leadership in all registration related functions and maintains and protects student academic records. We also monitor course offerings, enrollment history, grades, and degrees awarded. Our office is part of the Enrollment Management department and our staff is cross-trained to assist students with all matters regarding enrollment to the college. We are the official source for all student academic records and are responsible for overseeing and managing all registration functions.
End-of-term grade processing
- Process grade changes
- Enrollment and degree verifications
- Transcript processing
- Oversee graduation
- Award degrees and certificates
- Create and distribute official college diplomas
- Residency determination
- Veteran Services
- International Student Services
- Online ordering
- Fast and secure processing
- Supports payment by debit/credit card
- Easy to track transcript requests
- Automated email notification sent when transcripts are processed and received
- Visit or call the NMJC Help Desk (575) 492-2577 (Ben Alexander Student Learning Center)
- Marriage Certificate
- Birth Certificate
- Driver’s License
- Social Security Card
- Court order for legal name change
Am I eligible for residency for in-state tuition purposes?
There are four basic residency requirements:
- 12 Months Consecutive Residence
A student must physically reside in New Mexico for 12 consecutive months immediately preceding the term for which classification is requested. Note: A student must be at least 19 years old to establish residency apart from parents or guardians.
- Financial Independence
A student cannot be approved for residency who is financially dependent upon their parents or legal guardians who are non-residents of New Mexico. A minor's residence is presumed to be the same as his/her parents' or legal guardian's.
- Written Declaration of Intent
This declaration of intent is included on the Petition for In-State Residency Form.
- Overt Acts
Residency regulations require the completion of at least two overt acts which support the student's declaration of intent to become a permanent resident.
- Copy of parents or guardians' previous year federal income tax (only if applicant is financially dependent)
- NM high school transcript confirming attendance within the past 12 months
- NM drivers license or ID card issued prior to the first day of the term
- Proof of payment of NM state income tax for the previous year
- Evidence of employment in NM
- NM vehicle registration issued prior to the first day of the term
- NM voter registration issued prior to the first day of the term
- Proof of residential property ownership in NM
- Rental agreement in NM
- Utility bill in NM
- Other evidence which would reasonably support the individual's intent to establish and maintain NM residency (as determined by NMJC Registrar)
A brochure detailing residency requirements and restrictions is available here or at the NMJC Help Desk.
How do I petition for New Mexico residency for tuition purposes?
Students who would like to petition to change their residency classification should complete the Petition for In-State Tuition Classification. Once the petition form is completed, it needs to be submitted to the NMJC Registrar's Office. The deadline to file a residency petition is the Friday prior to the beginning of each semester. Once the semester has begun, residency classification can not be changed for that semester.
What if I am a non-US citizen?
Non-citizens who are lawfully in the United States and have applied for or obtained permanent status from the United States Citizenship and Immigration Services , or non-citizens who serve on active duty in the armed forces of the United States, may establish residency by meeting the durational and intent requirements. Any non-citizens on other visas (student, diplomatic, visitor or visiting scholar visa, including spouses and dependents) are non-residents for tuition purposes.
Grade Distribution / Letter Grades
Students attending New Mexico Junior College will be evaluated according to the grading scale shown below:
80 - 89 = B
70 - 79 = C
60 - 69 = D
0 - 59 = F
Definition of Letter Grades
A—Superior Honor grade indicating excellence earned as a result of consistently superior examination scores; consistently accurate and prompt completion of assignments; ability to deal resourcefully with ideas; and superior mastery of pertinent skills.
B—Better than Average Honor grade indicating competence earned as a result of high examination scores; accurate and prompt completion of
assignments; ability to comprehend ideas; commendable mastery of pertinent skills; and promise of continued success in sequential courses.
C—Average Standard college grade indicating successful performance earned as a result of satisfactory examination scores; generally accurate and prompt completion of assignments; ability to comprehend ideas; fair mastery of pertinent skills; and sufficient evidence of ability to warrant entering sequential courses.
D—Passing Substandard grade indicating the meeting of minimum requirements earned only as a result of low examination scores; generally inaccurate, incomplete, or late assignments; inadequate grasp of ideas; barely acceptable mastery of pertinent skills; or insufficient evidence of ability to make advisable the enrollment in sequential courses.
F—Failing Unsatisfactory grade indicating that the work has been wholly unsatisfactory, and no credit will be given.
I—Incomplete A grade of “I” will be given only when a student has successfully completed a substantial portion of the work, but some unforeseen event occurs which is beyond the student’s control. A substantial portion of the work would be something in the range of 80-85% or more of the work. The student, unless incapacitated, is responsible for notifying the instructor of the event and requesting an incomplete grade. The following Incomplete
Grade Regulations apply:
· The student must complete all course work no later than the end of the next long semester.
· The instructor specifies on the contract what grade the student will receive if he/she does not complete the required coursework. When the student completes the required coursework, the instructor computes the final grade and turns in a grade change form to the appropriate academic Dean for processing. If no grade change form is processed because the student failed to complete the work in the specified time, the Associate Dean will change the “I” grade into the grade specified on the contract at the end of the appropriate semester.
Audit Students auditing a course must meet course prerequisites, are expected to attend all class sessions, but are not required to complete assignments. Courses taken for audit will appear on the student’s transcript as AU with no credits recorded and no grades assigned. Courses taken for audit cannot be used to meet a course pre- or co-requisite.
CR (Credit) Some courses are offered as Credit / No Credit. Students must meet all minimum requirements for the course to receive credit. CR is the equivalent of a C or better grade. A grade of CR is not computed in the GPA but the student will receive credit for the course.
NC (No Credit) In courses taken for CR / NC, students who do not satisfactorily complete minimum course requirements will receive NC. A grade of NC is not computed in the GPA and the student will not receive credit for the course.
P (Pass) / F (Fail) Some courses are offered as P / F. Students who meet all minimum requirements for the course receive a P, but the grade is not computed in the GPA although the student will receive credit for the course. In courses taken for P/F, students who do not satisfactorily complete the minimum course requirements will receive F.
S (Satisfactory) / U (Unsatisfactory) Some courses are offered as S / U. Students who meet all minimum requirements for the course receive a S, but the grade is not computed in the GPA although the student will receive credit for the course.
U (Unsatisfactory) In courses taken for S / U, students who do not satisfactorily complete the minimum course requirements will receive U. A grade of U is not computed in the GPA and the student will not receive credit for the course.
Grade points, per semester hour, are assigned as follows:
B 3 grade points per credit hour
C 2 grade points per credit hour
D 1 grade point per credit hour
F 0 grade points per credit hour
W 0 grade points per credit hour
Students can obtain their grades at the end of each semester through the T-Bird Web Portal. If mid-semester grades are issued in a course, those may be accessed through the student’s T-Bird Web Portal account; access to the T-Bird Web Portal is on the NMJC official web site, www.nmjc.edu.
Any grade change on record with the Office of Enrollment Management will be made only after having been submitted in writing by the professor
concerned, approved by the appropriate academic Dean, and the Vice President for Instruction.
If a student has reason to believe that a final grade he / she has received is incorrect, the student must first contact the professor and informally attempt to Resolve the issue before beginning a formal, written grade appeal. If no satisfactory resolution is reached, the student may then proceed with the formal, written, grade appeal process, as noted below. A formal, written grade appeal must be started no later than the last day of classes of the first long (regular) semester which follows receipt of the disputed grade. For example, to appeal a grade received for a class completed during the fall semester, the student has until the last day of the following spring semester to begin the written appeal.
1. The grade is allegedly based on an error in calculation.
2. The grade allegedly did not follow the grading criteria as stated in the course syllabus
It shall be the responsibility of the student to prove that the grade is incorrect or unjustified. Students may not appeal disagreements based on teaching methodologies, attendance policies, or grade weighting methods. During the term of the course it is the student’s responsibility to communicate any concerns he/she may have about the course or grade to the Professor. An appeal will not be heard at any level unless the proper appeal steps have been followed. Academic Dishonesty issues go through the Academic Dishonesty process, not through the Grade Appeal Process.
Process for a formal, written Grade Appeal
I. Written Appeal to Professor
c. The Professor will complete his/her part of the Form within 10 business days (Monday – Friday) following receipt of the form from the student.
d. If the Professor agrees with the student request for grade change, within 5 business days of that decision, a Grade Change Form will be initiated by the Professor and submitted to the Registrar.
e. If the Professor does not agree with the student, the grade remains unchanged.
f. The student may either accept the Professor’s decision or advance the appeal to the appropriate Academic Dean no later than 20 business days following receipt of the Professor’s decision.
b. The Dean will complete his / her part of the Form within 10 business days of receiving the formal, written request for appeal from the student.
c. If the Academic Dean agrees with the student request for a grade change, within 5 business days of that decision, the Dean will have a Grade Change Form initiated.
d. If the Dean does not agree with the student, the grade remains unchanged.
e. The Student may either accept the Dean’s decision or advance the appeal to the Vice President for Instruction no later than 20 business days following receipt of the Dean’s decision.
b. The Vice President will complete his / her review of the grade appeal request within 10 business days of receiving the formal, written request for appeal from the student.
c. If the Vice President agrees with the student request for a grade change, within 5 business days of that decision, the Vice President for Instruction will have a Grade Change Form initiated.
d. If the Vice President does not agree with the student, the grade remains unchanged. The decision of the Vice President for Instruction is final. No further appeals of this grade may take place.
The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment, is the federal statute that governs student educational records. Everyone who works with student records should be familiar with the law's provisions governing students' rights to access their records, students' rights to amend their records, and students' rights to limit disclosure of personally identifiable information.
Your T-Bird Web Portal is your online access to NMJC. In the portal you can access your NMJC email, Canvas Online Classroom, NelNet Payment Portal, and Self-Service Banner (SSB) where you can add and drop courses and see your grades online among other tools and resources.
If you haven't already taken a placement test (ACT, SAT, or Accuplacer), potential NMJC students are allowed to take the Accuplacer at the NMJC Testing Center, free of charge, for the first attempt. The test is required for students who have not previously taken a placement test and who have not taken their first college level math and English courses. Accuplacer assesses math, English, and reading competencies.
After the first free attempt, re-takes are $5 per section, and to retake the entire assessment, $15.
The testing center will proctor Accuplacer Monday through Friday 8AM-5PM. The last full Accuplacer testers admitted will be at 3PM, although individual section testers may be admitted until 4PM.
>I'm a Lea County Resident, but I am getting charged out of district or out of state tuition. What do I do?