Student Records

Welcome to the Office of the Registrar and Student Records

The Office of the Registrar is the official source for all student academic records and are responsible for overseeing and managing all registration functions. We also monitor course offerings, enrollment history, grades, and degrees awarded. Our staff is cross-trained to assist students with all matters regarding enrollment to our college.

This Office of the Registrar's mission is to preserve academic integrity, ensure adherence to academic policy, and safeguard the security of academic records. Student academic records that are maintained by the Office of the Registrar include admission forms, course schedules, degree plans, transcripts, and grades.

Other functions associated with our office include but are not limited to:

Click each link for more information

Enrollment Verifications

New Mexico Junior College has authorized the National Student Clearinghouse to provide degree and enrollment verifications. If you are an Employer, Credit Grantor, Insurance Company, Background Screening Agency, please contact the National Student Clearinghouse: www.degreeverify.com.

Privacy Rights

NMJC’s policy for maintaining confidentiality of student academic records is in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA, O.L. 93-380, 512).

FERPA

The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment, is the federal statute that governs student educational records. Everyone who works with student records should be familiar with the law's provisions governing students' rights to access their records, students' rights to amend their records, and students' rights to limit disclosure of personally identifiable information.

Student Educational Records

Education records are records that are directly related to a student and that are maintained by the College. These records include but are not limited to grades, transcripts, class lists, student course schedules, student financial information, and student discipline files. The information may be recorded in any way, including, but not limited to, handwriting, print, computer media, videotape, audiotape, film, microfilm, and e-mail.

Generally, the college will release information only to the student to whom the records belongs. Parental right regarding educational records transfer to the student when he or she enrolls in college. A student can give parents or a third party access to their record by submitting an Authorization to Release Student Information Form. This form is available by visiting the NMJC Help Desk in the Ben Alexander Student Learning Center.

Withhold Directory Information

Both federal and state laws permit New Mexico Junior College to release to the public "directory" information regarding current and former students without the student's consent. Directory information includes: student's name, current address, e-mail address, telephone number, date of birth, major field of study, full or part-time status, participation in officially recognized activities and sports, weight and height of athletic team members, dates of attendance, degrees and awards received and most recent previous educational institution attended by student.

NMJC students can prohibit the release of directory information to the public by bringing a photo ID to the NMJC Help Desk located in the Ben Alexander Student Learning Center or submit a written request. Such requests must be made by the end of the add/drop period for any semester. It will NOT, however, prohibit the release of directory information to entities of NMJC which have a "need to know" to accomplish their required tasks. It further will NOT prohibit NMJC departments from including your name on mailing lists for distribution of materials that are essential to your enrollment at NMJC.

The authorization to restrict directory information remains in effect until the student revokes it. This authorization has no effect on directory information released prior to the completion of this request.

Common FAQ's

Ask NMJC

Help Desk

Located in the Ben Alexander Student Center
(575) 492-2577
asknmjc@nmjc.edu

Joseph Flotte

Registrar

(575) 492-2573
jflotte@nmjc.edu

Wendy DeLeon
Associate Registrar

(575) 492-2578
wdeleon@nmjc.edu

Elizabeth Aranda

Registrar Assistant

(575) 492-2572

earanda@nmjc.edu

Judy Shearer

Registrar Support Assistant

(575) 492-2549
jshearer@nmjc.edu

Change of Major Form

Nursing Record Request Form

Petition for In-State Tuition

Personal Information Change

Request for Duplicate Diploma

Transcripts Request

New Mexico Junior College

Student Records