Student Records

The Office of the Registrar is the official source for all student academic records and are responsible for overseeing and managing all registration functions. We maintain and protect student academic records. We also monitor course offerings, enrollment history, grades, and degrees awarded. Our staff is cross-trained to assist students with all matters regarding enrollment to our college.

Personal Information - You can update your name, address, phone numbers, personal email, etc. through the T-bird Web Portal Self-Service Banner 9. Or by filling out the online Personal Information Change form.

Major Change - Click here to access the Change of Major form or visit the NMJC Help Desk.

Transcript Request - New Mexico Junior College has retained the services of National Student Clearinghouse to manage requests/ordering, processing, and secure delivery of official transcripts. Ordering and tracking your transcript has never been so quick and easy.

Have your records sent to Nursing department

Nursing Applicants Record Request - Nursing program applicants ONLY. Have your records sent to NMJC's nursing department by filling out this online request.

This Office of the Registrar's mission is to preserve academic integrity, ensure adherence to academic policy, and safeguard the security of academic records. Student academic records that are maintained by the Office of the Registrar include admission forms, course schedules, degree plans, transcripts, and grades.

Other functions associated with our office include but are not limited to:

End-of-term grade processing
Grade changes
Grade appeals
Transcript processing
Graduation
Award degrees and certificates
Create and distribute official college diplomas
Residency determination
Veteran Services
International Student Services

Enrollment Verifications

New Mexico Junior College has authorized the National Student Clearinghouse to provide degree and enrollment verifications. If you are an Employer, Credit Grantor, Insurance Company, Background Screening Agency, please contact the National Student Clearinghouse: www.degreeverify.com.

Privacy Rights

NMJC’s policy for maintaining confidentiality of student academic records is in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA, O.L. 93-380, 512).

FERPA

The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment, is the federal statute that governs student educational records. Everyone who works with student records should be familiar with the law's provisions governing students' rights to access their records, students' rights to amend their records, and students' rights to limit disclosure of personally identifiable information.

Student Educational Records

Education records are records that are directly related to a student and that are maintained by the College. These records include but are not limited to grades, transcripts, class lists, student course schedules, student financial information, and student discipline files. The information may be recorded in any way, including, but not limited to, handwriting, print, computer media, videotape, audiotape, film, microfilm, and e-mail.

Generally, the college will release information only to the student to whom the records belongs. Parental right regarding educational records transfer to the student when he or she enrolls in college. A student can give parents or a third party access to their record by submitting an Authorization to Release Student Information Form. This form is available by visiting the NMJC Help Desk in the Ben Alexander Student Learning Center.

Withhold Directory Information

Both federal and state laws permit New Mexico Junior College to release to the public "directory" information regarding current and former students without the student's consent. Directory information includes: student's name, current address, e-mail address, telephone number, date of birth, major field of study, full or part-time status, participation in officially recognized activities and sports, weight and height of athletic team members, dates of attendance, degrees and awards received and most recent previous educational institution attended by student.

NMJC students can prohibit the release of directory information to the public by bringing a photo ID to the NMJC Help Desk located in the Ben Alexander Student Learning Center or submit a written request. Such requests must be made by the end of the add/drop period for any semester. It will NOT, however, prohibit the release of directory information to entities of NMJC which have a "need to know" to accomplish their required tasks. It further will NOT prohibit NMJC departments from including your name on mailing lists for distribution of materials that are essential to your enrollment at NMJC.

The authorization to restrict directory information remains in effect until the student revokes it. This authorization has no effect on directory information released prior to the completion of this request.

New Mexico Junior College

Student Records

Contact Information

Angela Marmolejo

Joseph Flotte

Judy Shearer

Forms

Welcome to the Office of the Registrar and Student Records!

FERPA

Student Educational Records

Withhold Directory Information

Common FAQ's

Location:

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Call us at:

575-392-4510