New Mexico Junior College

Tbird

Student Records

Ask NMJC Help Desk

(575) 492-2577

Monday-Friday 8AM-5PM
Located in the Ben Alexander Center
asknmjc@nmjc.edu

Rebecca Whitley

Director of Admissions & Registrar
(575) 492-2546

rwhitley@nmjc.edu

Angela Marmolejo

Registrar Specialist
(575) 492-2573

amarmolejo@nmjc.edu

Sonya Mills

Veteran & International Representative
(575) 492-5112

smills@nmjc.edu

Welcome to the Office of the Registrar and Student Records!

Update your personal information

Personal Information - You can update your name, address, phone numbers, personal email, etc. through the T-bird Web Portal Self-Service Banner 9. Or by filling out the online Personal Information Change form.

Online Major change form

Major Change - Click here to access the Change of Major form or visit the NMJC Help Desk.

Have your records sent to Nursing department

Nursing Applicants Record Request - Nursing program applicants ONLY. Have your records sent to NMJC's nursing department by filling out this online request.

Online ordering for transcripts

Transcript Request - New Mexico Junior College has retained the services of National Student Clearinghouse to manage requests/ordering, processing, and secure delivery of official transcripts. Ordering and tracking your transcript has never been so quick and easy.

 
The Office of the Registrar is the official source for all student academic records and are responsible for overseeing and managing all registration functions. We maintain and protect student academic records. We also monitor course offerings, enrollment history, grades, and degrees awarded. Our office is part of the Enrollment Management department and our staff is cross-trained to assist students with all matters regarding enrollment to our college.

This Office of the Registrar's mission is to preserve academic integrity, ensure adherence to academic policy, and safeguard the security of academic records. Student academic records that are maintained by the Office of the Registrar include admission forms, course schedules, degree plans, transcripts, and grades.
 
Other functions associated with our office include but are not limited to:
 

Privacy Rights

FERPA

The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment, is the federal statute that governs student educational records. Everyone who works with student records should be familiar with the law's provisions governing students' rights to access their records, students' rights to amend their records, and students' rights to limit disclosure of personally identifiable information.
 

Student Educational Records

Education records are records that are directly related to a student and that are maintained by the College. These records include but are not limited to grades, transcripts, class lists, student course schedules, student financial information, and student discipline files. The information may be recorded in any way, including, but not limited to, handwriting, print, computer media, videotape, audiotape, film, microfilm, and e-mail.

Generally, the college will release information only to the student to whom the records belongs. Parental right regarding educational records transfer to the student when he or she enrolls in college. A student can give parents or a third party access to their record by submitting an Authorization to Release Student Information Form. This form is available by visiting the NMJC Help Desk in the Ben Alexander Student Learning Center.
 

Withhold Directory Information

Both federal and state laws permit New Mexico Junior College to release to the public "directory" information regarding current and former students without the student's consent. Directory information includes: student's name, current address, e-mail address, telephone number, date of birth, major field of study, full or part-time status, participation in officially recognized activities and sports, weight and height of athletic team members, dates of attendance, degrees and awards received and most recent previous educational institution attended by student.

NMJC students can prohibit the release of directory information to the public by bringing a photo ID to the NMJC Help Desk located in the Ben Alexander Student Learning Center or submit a written request. Such requests must be made by the end of the add/drop period for any semester. It will NOT, however, prohibit the release of directory information to entities of NMJC which have a "need to know" to accomplish their required tasks. It further will NOT prohibit NMJC departments from including your name on mailing lists for distribution of materials that are essential to your enrollment at NMJC.

The authorization to restrict directory information remains in effect until the student revokes it. This authorization has no effect on directory information released prior to the completion of this request.
 

Common FAQ's

NMJC is part of the Western Undergraduate Exchange (WUE) which grants students from participating states a reduced out-of-state tuition rate. Visit our Western Interstate Commission for Higher Education (WICHE) website to find out if you qualify.
 
The WUE program rate is standard for all participating schools: 150% of in-state tuition ($58/credit hour). Our tuition rate is so affordable that the WUE rate ends up costing you more. The WUE rate ($58 x 150%) would be $87/credit hr. Our out-of-state rate is only $70/credit hr.
 
Therefore, we give participating students a waiver for our in-state tuition rate of $58/credit hr. Please contact the Registrar's Office to have your waiver applied. 

Your T-Bird Web Portal is your online access to NMJC. In the portal you can access your NMJC email, Canvas Online Classroom, NelNet Payment Portal, and Self-Service Banner 9 where you can add and drop courses and see your grades online among other tools and resources.

To login for the first time you will need your student ID (A#), date of birth, and the last four digits of your social security number. You will receive a new login ID and you will create a new password.

Fall and Summer registration typically opens mid-April. Spring registration typically opens mid-November. Consult the NMJC academic calendar for specific dates.

There are videos available to show you the registration process. Click here to check them out!

1. You will need access to your New T-Bird Web Portal.
2. Once logged in to your portal, click on Student Self-Service Banner 9.
3. Click on add or drop a course.
4. Click on register for classes.
5. Select the correct term.
 
To Add a Course:

You can search classes by Subject or by typing in a Keyword/CRN #. Once you find the course you need, click on Add. Once you are done adding all the classes you want, click submit. This will then register you for the classes you selected. (Note: You should check your Student Profile to make sure all classes you registered for are showing. Not every class can be registered for online. Some classes require Instructor Approval and/or pre-requisite requirements. Please contact the Help Desk for more information.)

To Drop/Withdraw from a Course:

Follow the same steps as above (1-5). While in the Search Criteria page, you will be able to view all of the courses you are registered for the selected term. In the lower left Summary Box, you then select drop/withdraw under the action tab, and then click submit. (Note: there are specific terms and dates to follow on dropping/withdrawing and adding courses. Please see the academic calendar for specific instructions.)

All copies of official and unofficial transcripts are requested through the National Student Clearinghouse. No paper requests are accepted, and any phone calls requesting transcripts will be directed to the online ordering website. There are several different delivery and pick-up options that you can choose from when requesting copies. Both official and unofficial transcripts are $5.00 per copy, regardless of delivery method. Copies can be paid for by any major credit or debit card on the National Student Clearing House order site.

To ensure that your order goes through, you MUST SIGN the online Paperless Consent Form. If you need help with your transcript request orders, click the Transcript Ordering Help link at the bottom of the page or contact the National Student Clearinghouse at 703-742-4200.

If you haven't already taken a placement test (ACT, SAT, or Accuplacer), potential NMJC students are allowed to take the Accuplacer at the NMJC Testing Center, free of charge for the first attempt. The test is required for students who have not previously taken a placement test and who have not taken their first college level math and English courses. Accuplacer assesses math, English, and reading competencies. After the first free attempt, re-takes are $5 per section, and to retake the entire assessment, $15.

The testing center will proctor Accuplacer Monday through Friday 8AM-5PM. The last full Accuplacer testers admitted will be at 3PM, although individual section testers may be admitted until 4PM.

Picture ID's (drivers license, school ID with picture, etc.) are required to test.

If you were dropped from one or all of your classes (without you personally initiating the drop), it is likely that the 48 hour window of payment opportunity passed. After 48 hours from registration, if payment is not made (either paid in full, payment plan set up, or financial aid finalized and in place), the registration system will automatically purge you from the course(s).

If there is space in the section, to re-enroll you must contact the Help Desk or re-enroll online.

You can pay in full at the cashier's window in Ben Alexander. Or you can go to Nelnet, available through your T-BirdWeb Portal.

To be able to see your unofficial, online student records, you must first have access to your T-Bird Web Portal.

1. After successfully logging into your T-Bird Web Portal, click on Self-Service Banner 9.
2. Under the Student Services Page click on Student Profile.
3. Click on Academic Transcript.
4. Under transcript level you can select "All Levels"; and under transcript type select "Web." You will be able to access Academic "unofficial" transcripts and grades.
To update address and phone number information:
1. Login to your T-Bird Web Portal
2. Click on Self-Service Banner 9
3. Click on Student Profile
4. Click on My Personal Information
5. You can then update Addresses and Phones and insert new information according to the type
 
To change your name:
1. Bring a photo ID or name change document with the name you wish to change your records to the Help Desk in the Ben Alexander Student Center
2. Fill out the "Personal Information Change Form" given at the Help Desk
3. Help Desk employee will take your change form and photo ID or name change document and present it to the Registrar for approval

An enrollment verification form is a form that shows current semester dates, enrollment status and name and address information. Enrollment verifications are sometimes used as proof for insurance discounts or tuition reimbursement from employers.

To receive an Enrollment Verification form, see anyone in the Registrar's Office or email asknmjc@nmjc.edu.

To change your major, see the Help Desk to receive and turn in a Major Change Form or complete the online form here.
Due to FERPA (Family Rights and Privacy Act of 1974) laws, any student over the age of 18 must give permission to any parties seeking access to academic records. To receive permission the student must initiate the completion of the Student Release of Information Request. This form can be obtained from the NMJC Help Desk. 
In District Residents: Lea County residents that have resided in the county at least 90 consecutive days, or have graduated from a Lea County High School.
Out Of District Residents: New Mexico residents that have resided in the state for at least 12 consecutive months prior to registration, but live outside Lea County.
Out Of State Residents: Anyone residing outside of the state of New Mexico.

To receive your completed degree plan, please contact the counseling/advising department.

To receive a degree plan for a specific program, contact or visit the NMJC Help Desk, or check out our specific program pages.

1. Apply for graduation online
2. Visit or contact an academic advisor to complete your degree plan
3. Buy your Cap and Gown from the NMJC Bookstore
4. Attend graduation rehearsal and ceremony
NMJC is part of the Wester Undergraduate Exchange (WUE) which grants students from participating states a reduced out-of-state tuition rate. For more information visit our Western Interstate Commission for Higher Education (WICHE) website.
 
Students from the following states only may qualify: Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, and Wyoming. For more information, please contact the Registrar's Office.