New Mexico Junior College

Make recommendations to the VP for Instruction concerning:

1. New and or revised courses, degrees, and certificate programs
2. Academic Program Reviews
3. Instructional policies
4. Academic grievance policies
5. Prepare minutes of meetings and disseminate to the President, VP for Instruction, and committee members.

One faculty member (Chair)*

Recorder (Chair appointed) (ex-officio)

VP for Instruction (ex-officio)

VP for Institutional Research, Planning, and Effectiveness (ex-officio)

Instructional Deans (ex-officio)

Dean of Student Success (ex-officio)

Registrar (ex-officio)

Athletics Administrator (ex-officio)

Three faculty members from Arts & Sciences* 

Three faculty members from Career & Technical Education*

Two coaches from Athletics *

1. Review all general liability/personal injury incidents as needed.
2. Review/make changes in Emergency Management/Safety Manual.
3. Provide safety and guidance to employees on campus.
4. Make recommendations on discipline for violations of safety practices.
5. Make budget recommendations to the President regarding campus safety.
6. Prepare minutes of meetings and disseminate to the President, all VPs and committee members.

Chief of Campus Safety (Chair)

Recorder (Chair appointed) (ex-officio)

NMJC President

VP for Finance

VP for Instruction

VP for Student Services

VP for Workforce Development

VP for Operations & Special Projects

Director of Public Safety Programs 

One Maintenance Staff*

1. Address the issue of underage drinking and substance abuse.
2. Increase involvement from administration, faculty, staff, students, and the community as a whole.
3. Develop the drug and alcohol policies for NMJC and change policies where warranted.
4. Collect and review data on drug and alcohol incidents relating to NMJC students.
5. Direct the implementation of the alcohol and substance abuse prevention activities.
6. Prepare minutes of meetings and disseminate to the President, VP for Instruction, and committee members.

Dean of Students (Chair)

Recorder (Chair appointed) (ex-officio)

VP for Student Services (ex-officio)

Instructional Dean*

Chief of Campus  Safety

Director of Residence Life

Director of Human Resources

Student Resource Coordinator 

Coordinator of Student Activities and Intramurals

Athletics Director

Counselor*

1. Recommend policies and procedures relating to employee welfare and benefits.
2. Identify and advocate for matters of equity for the NMJC community.
3. Recommend ways to strengthen the campus climate of respect, civility, and mutual appreciation.
4. When needed, do research relating to specific topics that affect employees.
5. Discuss any issues that might affect employees, their welfare, and benefits, and make recommendations.
6. Review all areas of employee welfare and/or benefits on a yearly basis.
7. Prepare minutes of meetings and disseminate them to the president, all VPs, and committee members.

One Administrator (Chair)*

Recorder (Chair appointed) (ex-officio)

Legal Counsel (ex-officio)

Director of Human Resources

HR Representative*

Two Faculty*

Two Professional Employees*

Two Support and Maintenance Staff*

1. Identify training and professional development needs and opportunities.
2. Coordinate training and development activities, including on-campus and off-campus events, meetings and seminars.
3. Focus on broad training and development activities tied to institutional objectives and the Strategic Plan.
4. Prepare minutes of meetings and disseminate to the President, all VPs and committee members.

VP for Instruction (Chair)

Recorder (Chair appointed) (ex-officio)

Four Faculty Members*

Director of Human Resources (ex-officio)

One Instructional Dean*

Two Professional Positions*

Two Support Staff*

1. Make recommendations for Financial Aid policies and procedures.
2. Review annually the policies and procedures for Financial Aid and make suggestions for updating or changing those policies.
3. Serve as a review board for written appeals from students who are on Financial Aid Probation or Financial Aid Suspension or Timeframe status.
4. Show a campus-wide effort to deal with loan default rate.
5. Develop policies and procedures to maintain default percentages within an acceptable level.
6. Prepare minutes of meetings and disseminate to the President, all VPs and committee members.

Director of Financial Aid (Chair)

Recorder (Chair appointed) (ex-officio)

VP for Student Services

VP for Advancement

Dean of Student Success

Athletics Administrator

Two Professional Employees*

Two Faculty Representatives*

1. Review and approve or disapprove all research proposals involving human participants to ensure they meet federal ethical standards and the institution's research policy.
2. Provide guidance and training to faculty and students about research ethics, federal regulations like the Common Rule, and proper procedures for conduction human subjects' research. This includes helping researchers understand when IRB review is required and how to prepare compliant applications.
3. Maintain detailed records of all reviews, decisions, and correspondence.
4. All members must have the current Department of Health and Human Services CITI Social-Behavioral-Education certification. 
5. Prepare minutes of meetings and disseminate to the President, all VPs and committee members.

VP for Institutional Research, Planning and Effectiveness (Chair)

Recorder (Chair appointed) (ex-officio)

VP for Instruction

Chief Information Officer

Instructional Dean*

One Faculty*

1. Using input from the campus community, develops needed training and a dynamic plan for technology integration within the institution.
2. Maintains a constant search for, “cutting edge” technology.
3. Develops software and hardware standards for labs and offices.
4. Write the information technology requests.
5. Develop a PC and lab PC replacement plan.
6. Develop and update the NMJC Computer Use Policy.
7. Prepare minutes of meetings and disseminate to the President, all VPs and committee members.

Chief Information Officer (Chair)

Recorder (Chair appointed) (ex-officio)

VP for Finance

Database Administrator/Programmer Analyst

Programmer Analyst/Webmaster

Database/Server Specialist

IT Technician II

Graphic Designer

Two Faculty*

One support staff member*

1. Analyze the yearly Academic Program Review to make programmatic recommendations to the appropriate Instructional Dean regarding the allocation of resources (financial, instructional, and personnel).
2. Make strategic recommendations concerning the program(s) being reviewed in the context of institutional goals, existing and planned programs, and available resources.
3. Prepare minutes of meetings and disseminate to the President, all VPs, and committee members.

VP for Instruction (Chair)

 Recorder (Chair appointed)

 VP for Institutional Research, Planning, and Effectiveness

 VP for Finance

 Instructional Deans

 Three Faculty, which will rotate based on the Program Review schedule. These individuals will be notified by the Deans.

1. Review HLC and state guidelines and requirements as related to student achievement and learning.
2. Review, update, and disseminate the college’s assessment plan.
3. Develop strategies for implementing the assessment plan.
4. Develop strategies to ensure shared responsibility for student learning and assessment of student learning.
5. Plan, develop, and work in hands-on instructional sessions with faculty regarding assessment.
6. Prepare minutes of meetings and disseminate to the President, all VPs, and committee members.

Faculty Coordinator of Assessment and Quality (Chair)

Recorder (Chair appointed) (ex-officio)

VP for Instruction (ex-officio)

VP for Institutional Research, Planning, and Effectiveness (ex-officio)

Instructional Deans (ex-officio)

Dean of Students (ex-officio)

Three Faculty from Arts Sciences

Three Faculty from Career Technical Education

1. Develop a three to five-year Strategic Enrollment Management (SEM) plan that will include Recruitment, Student Success / Completion, Graduation and Retention.
   This will include:
          Identification of metrics
          Evaluation of current trends in enrollment, success and retention at NMJC.
          Development of enrollment, success and retention goals and strategies.
          Evaluation and refinement of the goals and strategies annually.
2. Recommend strategies for the implementation of the SEM plan.
3. Coordinate efforts with others across campus (i.e. faculty, advisors, recruiters, marketing, student groups, etc.)
4. Prepare and distribute an annual report of goals and progress toward those goals to the campus community.
5. Prepare minutes of meetings and disseminate to the President, all VPs and committee members.

VP for Student Services (Chair)

Recorder (chair appointed) (ex-officio)

VP for Instruction

VP for Workforce Development

Dean of Students 

Instructional Deans

Dean of Student Success

Athletics Administrator

Director of Student Support Services

Four Faculty Positions*

Two Athletic Coaches*

Two Students*